Join Our Team!

Nightingale & Sparrow is looking to add some more birds to our nest!

Full disclosure:  These are unpaid, remote, volunteer positions.

While we’re generating some income from print and merchandise sales, we’re not yet making the profit necessary to bring on paid staff or writers—we’re continuing to grow, though, and hope that we’ll be able to change this in the not-so-distant future!

Applications are currently closed, but will be opening again in the near future. Please stay tuned for further updates!

As N&S continues to grow, our current team hopes to grow along with it!  To help make sure that the magazine and press continue to run smoothly and can keep showcasing the stellar work of our contributors going forward, we’re looking for an assortment of enthusiastic volunteer team members to join our “nest.”

Unless specified, each role is open for both the literary magazine and the Press/imprints. Applicants may specify one or both areas they’d like to focus on.

Current Openings:
Descriptions Below

  • Department Heads:
    • Communications Liaison
  • Section Heads:
    • Head Creative Nonfiction Editor
  • Editorial Team:
    • CNF Editors
  • Production Team:
    • Production Managers
  • Communications Team
    • Communications Coordinators
  • Social Media Team
    • Social Media Strategists

Communications Liaison

In addition to their departmental responsibilities (outlined below), department heads are selected to lead their portion of the N&S team. They will allocate tasks throughout their department, monitor their team’s productivity, & collaborate with Juliette and team members to keep each group (and, by extension, N&S as a whole) running smoothly. Each department head will have access to ClickUp, where they’ll work with Juliette to create the issue or project’s workload before moving relevant tasks to Trello, where they can be assigned to individual members of the N&S staff. The EIC may also delegate higher level tasks to Department Heads as appropriate. Department Heads include: Managing Editor, Chief Production Manager, Communications Liaison, Social Media Manager.

Members of the communications team are responsible for communicating with submitters, contributors, launch team members, readers, and others who contact N&S. This includes sending submissions responses, notifying interested parties of updates, and answering queries when appropriate, per N&S guidelines and/or templates. When a query requires knowledge from a particular department, they’ll reach out to the relevant head(s) to ensure it’s in the appropriate hands. In addition to working with their department head (Communications Liaison) and Juliette, the communications team will notify the social media team of any necessary updates, including delayed response times. Communications will also ensure that Zapier “zaps” are activated for each submissions period, allowing automated confirmation emails to be sent to submitters.

Head Creative Nonfiction Editor

In addition to their section editor (outlined below) responsibilities, Section Heads are selected to lead their section through the editorial process (in conjunction with the Managing Editor). They will be responsible for ensuring team members are allocated tasks, completing their assigned work, reporting any issues to their Department Head, and helping their section to be flexible as needed (such as taking on additional tasks if a fellow editor can’t complete theirs in a timely manner).

Section editors are responsible for making initial decisions on pieces submitted to the literary magazine, editing selected pieces (as decided by the EIC), and making necessary contributor edits following reviews of the issue proof. Section editors will make any adjustments to grammar, proofreading, or spelling errors, as well as applying standard N&S styling, before sending pieces to the production team, who’ll create the issue proof. For any more significant changes, section heads should be informed and contact the contributor of that piece to discuss.

Creative Nonfiction Editors

Section editors are responsible for making initial decisions on pieces submitted to the literary magazine, editing selected pieces (as decided by the EIC), and making necessary contributor edits following reviews of the issue proof. Section editors will make any adjustments to grammar, proofreading, or spelling errors, as well as applying standard N&S styling, before sending pieces to the production team, who’ll create the issue proof. For any more significant changes, section heads should be informed and contact the contributor of that piece to discuss.

Production Managers

Literary Magazine

Production managers create each issue of Nightingale & Sparrow Literary Magazine, using the accepted pieces edited by each section’s team, contributor-supplied bios and headshots, staff masthead information, and N&S formatting & style guidelines. Using Google Suite, WordPress, and various web tools, they will craft the print, digital, and web archive editions of each quarterly issue. Additionally, they’ll work to ensure the Nightingale & Sparrow websites are updated and maintained, regularly audited, and consistently managed.

Communications Coordinators

Members of the communications team are responsible for communicating with submitters, contributors, launch team members, readers, and others who contact N&S. This includes sending submissions responses, notifying interested parties of updates, and answering queries when appropriate, per N&S guidelines and/or templates. When a query requires knowledge from a particular department, they’ll reach out to the relevant head(s) to ensure it’s in the appropriate hands. In addition to working with their department head (Communications Liaison) and Juliette, the communications team will notify the social media team of any necessary updates, including delayed response times. Communications will also ensure that Zapier “zaps” are activated for each submissions period, allowing automated confirmation emails to be sent to submitters. 

Social Media Strategists

Social media strategists create content for our Instagram, Facebook, Twitter, Pinterest, and LinkedIn accounts, including designing graphics in Canva or their preferred program, scheduling posts, and connecting with readers, contributors, and others by sharing mentions and news, promoting existing content, and other such marketing efforts. YouTube opportunities may be added in the future. They will have the opportunity to specify their particular skills or interest in a specific platform to the Social Media Manager, who will work to make sure that each team member is able to thrive while each platform is growing. As the role title suggests, Social Media Strategists will work with their department head to strategise how to best build and maintain the N&S “nest” across multiple platforms.

For all positions:

We promise to not take over your life with crazy expectations or excessive workload—we understand that these are unpaid volunteer positions and would never want to take advantage of you.

For the magazine, there will be the most work in the weeks leading up to each issue’s launch (usually the first two weeks of every third month), and there will also be much slower periods.  For N&S Press, work will be a bit more spread out, with our next submissions period opening in January.

We’d love to work with someone who is looking for more experience in the writing/publishing field and would be more than happy to provide references/recommendations for your future endeavours.  We’ve been around the block a few times ourselves with various projects and would be thrilled to help start someone off on their own journey!

We also offer the N&S Press Staff Series as another way to give back to our team.  Twice a year, we reserve a slot in our publication schedule for any projects submitted by members of the Nightingale & Sparrow staff.

Skills/Experience we’d love to see For these Positions:

*Note: This is by no means a checklist!  We don’t expect you to know/have done everything here.  Consider this our ultimate wishlist and highlight what you’ve got while applying—we ultimately want the best candidate for our team as a whole, not just whoever’s got the highest skill level or the most experience. Most of these skills apply to all of these positions, though some will be more relevant than others

  • Strong writing skills
  • Some copyediting experience
  • Experience using word processors for formatting, especially with images
  • Knowledge of Google Suite, Trello, Slack, ClickUp, and Airtable
  • Prior lit mag experience (again, not necessary, though beneficial)
  • Effective virtual communication skills
  • Confidence both in working as part of a team and on your own as needed (remember- this is a remote position)

All-Staff Expectations

  • All team members will be kind and respectful to others in the “nest,” including fellow staff/volunteers, submitters and contributors, authors, and others interacting with N&S. 
  • All team members will communicate promptly with their fellow N&S team members or department heads as necessary, including, but not limited to:
  • Check-ins and progress updates
  • Delays or leaves of absence from the team
  • Issues or concerns 
  • All team members will utilise the necessary accounts and services to perform N&S tasks. 
    • These include: 
      • ClickUp
      • Grammarly
      • Canva
      • Gmail
      • Google Drive (Docs, in particular)
      • WordPress
      • Slack
      • Trello
  • All team members are to use N&S guidelines, style sheets and templates at all times, to maintain the N&S brand and our professional appearance. 
  • All team members will regularly check their assigned tasks, projects, and threads to avoid missing any updates or deadlines.

To apply:

Firstly, be sure to read through this page and take a look around our site—if you think you’d be a great fit, continue! 🙂

We’ll be accepting applications for these positions through 26 June (11:59 pm EST).  From there, we’ll send some additional questions to our shortlist if necessary, with decisions coming shortly thereafter. Feel free to apply to more than one position, if multiple interest you—just be sure to submit a separate application.

Questions? Email our founding editor at juliette@nightingaleandsparrow.com. 

Thank you so much for considering joining our team—the birds can’t wait to meet you!

We’re also seeking to add new members to our launch team, particularly interviewers!

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